4.6 Registrar

The Office of the Registrar is the office that delivers the academic and enrollment information for the students after matriculation. Generally, all of these data can be requested 2 weeks after the end of a given term (e.g. I request them the second week of January for the Fall term records). The timing of these records is important for any kind of early prediction. It is also wise to ask the Office of the Registrar to re-run these files later given the nature of grade changes.

4.6.1 AP/IP Credits

Students may take AP classes and/or participate in IB programs during high school. Wake Forest course credit may be awarded by the Office of the University Registrar based on the scores a student received in these programs.14

Students can claim AP/IB credit at any time prior to graduation, so it is important to have these updated for all students each term by cohort.

This data set contains for each student the number of credit hours and course credits earned though AP/IB Credits.

AP/IB Credit Hours Awarded ETL
param response
Description AP/IB
Contact Fagueye Ndiaye-Dalmadge
Contact Office Registrar
Input File Type Excel File
Method of Retrieval File sent on request
Frequency of Update Each Fall
Record Type student
ETL File Name Building FR cohort file_4_admissions.sas
Output Data Set Name XADMISSIONS (AP/IB)
QA Program (if Applicable) Built in Proc Freqs

4.6.2 Course History

Course history contains information regarding the students’ declared majors and minors for each course while they are at Wake Forest. This data set additionally contains information about the number of: * Credit Hours Earned for a given term
* Credit Hour Attempted for a given term
* Declared major(s) for a given term
* Declared minor(s) for a given term * Student Status Description
* Cumulative performance through the given term (e.g. cumulative GPA)

Course History ETL
param response
Description Course History
Contact Fagueye Ndiaye-Dalmadge
Contact Office Registrar
Input File Type Excel File
Method of Retrieval File sent on request
Frequency of Update Term
Record Type term
ETL File Name Building FR cohort file_4_course_history.sas
Output Data Set Name XCOURSE_HIST
QA Program (if Applicable) qa/registrar_course_history_verification.Rmd

Make sure that the term descriptions have been updated! (e.g. Summer 2025 = 202550)

4.6.3 Degree Completion

Degree completions contain the information regarding those students who have graduated. This data set includes the student who graduated, when they graduates, majors, minors and distinction codes.

Degree Completion ETL
param response
Description Degree Completion
Contact Fagueye Ndiaye-Dalmadge
Contact Office Registrar
Input File Type Excel File
Method of Retrieval File sent on request
Frequency of Update Term
Record Type student
ETL File Name Building FR cohort file_4_graduation.sas
Output Data Set Name XGRADUATION
QA Program (if Applicable) NA

4.6.4 Continuing Enrollment Status

Some students may elect to interrupt their full-time enrollment and go on “continuous enrollment.”15 Students on continuous enrollment are still “enrolled” for retention purposes as such these records are captured and included in the LSDS.

Continuing Enrollment ETL
param response
Description Continuing Enrollment Status
Contact Fagueye Ndiaye-Dalmadge
Contact Office Registrar
Input File Type Excel File
Method of Retrieval File sent on request
Frequency of Update Term
Record Type student
ETL File Name Building FR cohort file_4_CES.sas
Output Data Set Name XCES
QA Program (if Applicable) NA

4.6.5 First Year Seminar/ Writing 111 Scores

Wake Forest students are required to take the First Year Seminar class prior to graduation. This class is a discussion based class that is offered on a variety of topics. The majority of students will take the course in their first year, with roughly half taking the course in their first term, and the other half in the second term of the first year. Early research has indicated that students who earn a “C” or less in the class are at a 1.5 higher risk of leaving the University after their first year. As such, midterm grades are also captured as a potential “early warning” system for retention. Again, these data come from the registrar.

FYS Midterms

FYS Midterm Grades ETL
param response
Description Mid term FYS grades
Contact Fagueye Ndiaye-Dalmadge
Contact Office Registrar
Input File Type Excel File
Method of Retrieval File sent on request
Frequency of Update Term
Record Type student
ETL File Name Building FR cohort file_4_FYS_WRI.sas
Output Data Set Name XFYS
QA Program (if Applicable) NA

FYS Scores

FYS Scores ETL
param response
Description FYS
Description Mid term FYS grades
Contact Fagueye Ndiaye-Dalmadge
Contact Fagueye Ndiaye-Dalmadge
Contact Office Registrar
Contact Office Registrar
Input File Type Excel File
Input File Type Excel File
Method of Retrieval File sent on request
Method of Retrieval File sent on request
Frequency of Update Term
Frequency of Update Term
Record Type student
Record Type student
ETL File Name Building FR cohort file_4_FYS_WRI.sas
ETL File Name Building FR cohort file_4_FYS_WRI.sas
Output Data Set Name XFYS
Output Data Set Name XFYS
QA Program (if Applicable) NA
QA Program (if Applicable) NA

If a student does not take FYS in one term during their first year, they will be taking WRI111. In rare cases students are allowed to exempt this class. Similar to FYS, research has shown that students who do not earn a C or higher are at higher risk of transfer from Wake Forest

Writing 111 Scores

Writing 111 Scores ETL
param response
Description Writing 111 Scores
Contact Fagueye Ndiaye-Dalmadge
Contact Office Registrar
Input File Type Excel File
Method of Retrieval File sent on request
Frequency of Update Term
Record Type student
ETL File Name Building FR cohort file_4_FYS_WRI.sas
Output Data Set Name XWRI111
QA Program (if Applicable) NA

  1. See the new student information page at https://newstudents.wfu.edu/academics/academic-success/planning-for-registration/.↩

  2. See https://bulletin.wfu.edu/procedures/enrollment/ for details on the process.↩