Statement of Principle
The National Debate
Tournament has a distinguished tradition of over a half-century promoting
intellectual inquiry and effective advocacy within an environment of free
expression and friendship. The NDT is not only the culmination of a debate
season and career for many, but constitutes an experience remembered often
and fondly. Much of the experience that "is" the NDT is attributable to
the efforts of institutions of higher education who have hosted the event
with graciousness, warmth, and great hospitality. While the debate community
appreciates those National Debate Tournaments where host institutions
have provided great hospitality and amenities, the fact remains that the
expenses incurred in these endeavors serve to exclude many institutions
from hosting the NDT. The Tournaments best remembered are those where
competent and committed staff worked to make the Tournament run smoothly
and where host institutions made creative use of local resources, financial
and other, to provide a positive experience for all. The NDT Board of
Trustees and the NDT Committee will work with prospective hosts to assure
the best Tournament possible given that institution's resources.
generally identified with participating in the National Debate Tournament
should, except in rare circumstances, be included in Tournament fees and
not supported by host institutions.
Standing Rule 1 of
the National Debate Tournament requires that the Tournament be held on
either the last weekend of March or the first weekend of April. Exceptions
to these dates must occur under exceptional circumstances and must be
approved by the Board of Trustees and the NDT Committee.
- The Host Institution
must provide classrooms (or suitable alternatives) for at least thirty-nine
debates depending on the number of teams invited to participate. These
rooms should be in close proximity to one another and outfitted with
appropriate desks, tables, and chairs. Tables should be twelve square
feet in size and one shall be provided for each team. The host institution
should know that moving tables to the rooms might be a host school expense.
- Two to three rooms
isolated from the debating rooms shall be provided for Tournament Administration.
The Director of the Tournament will indicate how he/she prefers the
rooms to be configured and equipped, and will convey these requirements
to the Tournament Host well in advance of the Tournament. Sufficient
electrical outlets for computers and duplication equipment shall be
provided. The host should work with the Tournament Director to determine
who is providing the computers, printers, and duplicating equipment
well in advance of the Tournament. Sufficient space to allow for the
Tab Room personnel to eat closely to their work is preferable.
- A large meeting
area shall be provided for announcements and for relaxation of participants
between rounds. Sufficient tables and chairs shall be provided to allow
the participants to gather as squads and to work on materials.Non-participant observers should be accommodated at the host's discretion, in a separate room if space requires.
- Host schools should make all reasonable efforts to provide access to
the internet at the tournament hotel(s), in the meeting area, and in
the competition rooms. The costs of access may be passed through to
participants in tournament fees, or individuals and schools may be charged
a separate fee for access that is provided as an option. At least
optioinal access in the hotel and one of the competition rooms or the
meeting room should be considered the minimum acceptable connectivity for
the duration of the NDT.
- A food and beverage
area must be available in reasonable proximity to the meeting area and
debate rooms where participants may conveniently purchase breakfast,
lunch, and food and beverages between debates. In the event that such
facilities are not available, the host institution must arrange for
breakfast and lunch to be provided. Should this be required, costs of
breakfast and lunch shall be included in entry fees (approximate costs
should be based on rates of $1.50/breakfast and $6.00/lunch).
- The host institution
must provide at least one person to be available for assisting with
logistical needs of the Tournament Director and Tournament Staff. Off
campus transportation for emergencies must also be available.
- One person (Director
of Forensics or some other official faculty or staff person from the
host school) shall serve as liaison before and during the Tournament
with the selected hotel/motel and with the Tournament Director.
- In the event that
a Big Board is provided, the host institution shall provide appropriate
personnel and support to assure that it is maintained throughout the
- The host institution
shall provide personnel for ballot distribution and collection as requested
by the Tournament Director.
- The host institution
shall provide four persons to assist the Board of Trustees Treasurer
with Registration and four persons to assist the Board Chair with banquet
set-up. One person shall be available to provide security for the trophies
prior to the banquet.
- The host institution
shall assure that trophies are collected at least two weeks prior to
the Tournament and verify that the correct number and type of trophies
have been received.
of the Board of Trustees and/or person designated by the Chair of the
Board, and/or the Tournament Director will visit the host institution
and city to review all potential properties. The local host is expected
to make initial hotel contacts and recommendations prior to a site visit
by the Board; only the Board Chair can sign the final contract with the
Tournament hotel(s). It is strongly preferred that all participants at
the NDT be housed in one hotel or in facilities that are adjacent to each
other. It is recommended that no more than two facilities be utilized
except in unusual circumstances. Rates should be kept as reasonable as
possible, generally within the range of prices at other tournaments throughout
the year. It is also strongly encouraged that hotel facilities be available
for all elimination debates.
- Host institutions
should be expected to provide or procure the following items:
a. mailings, supplies,
and telephone required for Tournament administration;
b. a pre-Tournament booklet consisting of:
schedule of the Tournament
list of participating schools, students, and coaches
maps to hotels and campus/site of debate rounds,
convenient restaurants suggestions,
other information as desirable; and
c. judge strike sheets and conflict sheets created in cooperation with
the Tournament Director.
- Entry fees paid
by participating schools shall include the following:
a. reasonable travel,
lodging, and subsistence expenses for the Tournament Director and Staff,
b. appropriate trophies for elimination debates, speaker awards, and
individual participation awards,
c. engraving for all awards presented,
d. hired judges as necessary for general judging pool (separate from
judges required to cover obligations incurred by participating teams),
e. one Tournament banquet, preferable held at the conclusion of preliminary
debate rounds, including expense of guests from the host institution
and supporting organizations as appropriate,
f. expense of Judging Philosophy Book,
g. photographer and photographs,
h. post-tournament booklet, and
i. additional expenses as may be identified and deemed consistent with
the general philosophy of this document. Entry fees shall not be used
for receptions, hospitality rooms, or additional meals except as approved
by the Board of Trustees with concurrence of the NDT Committee.
- Additional Considerations
It may be the
wish of hosting institutions to provide additional amenities to Tournament
participants. It should be emphasized that the Board of Trustees and
the NDT Committee neither expect nor encourage incurring additional
expense to provide such features.
by NDT Committee November 19, 1997
Approved by NDT Board of Trustees November 20, 1997