In Attendance: Bob Swofford, Jay Dominick, Umit Akinc, Giz Womack (subbing for Susan Smith), Will Butler, Bryan Locco, Richard King, Wayland Caldwell
Blackboard issues brought up by Giz Womack (see attachment). Would like to see some policy statement come from CIT regarding these Blackboard issues.
- 17,000 users in system
- can we (Rich Ray) create a script that would zip all courses into individual archives at the end of each semester?
backup/archive -thinking of deleting courses every 18 months
oalso include this information in Faculty Thinkpad Training sessions -users
could wipe all these out one year from their creation date -moving courses to use for new semester
RESOLUTION -CIT not yet ready to make a policy statement
-this should not be presented as policy simply dictated by committee…..this is necessary to ensure Blackboard system is maintained properly and continues to operate for years to come
- Giz will create a draft and send out to CIT and to ITG’s to distribute among their group
-------- Original Message -------- Subject: Proposed Blackboard Course Backup, Course Deletion and User Clean up Policy-Draft 1 Date: Mon, 24 Nov 2003 17:04:18 -0500 From: Giz Womack
I'm taking a two prong approach here. First we need a policy and then we need a process to implement the policy and its various components We will need to educate the faculty regarding these policies and make sure that IS has the resources to implement these policies. Its just a draft, but I'm trying to get something together for the next CIT meeting.
*-Course Backup Policy* Course Instructors are responsible for backing up Blackboard Courses. Course Instructors should archive courses at the end of the semester and export the gradebook to an excel file if they want easy access to it later.
*-Course Deletion Policy* Courses are deleted from the server ? months after the end of the semester.
(This is where it can get tricky, when do we delete and how do we notify the course instructor, what about courses that are non-academic, advising, departmental, etc. and who provides the labor to do this in IS? I know it will require more than running a script.)
*-User List Policy* After old courses are deleted for a given semester, all users with the loginID ending in the appropriate year (seniors) who are NOT enrolled in a course are deleted.
(This is also tricky as when a user is deleted, so is the Blackboard content and grades. I worded this way as there are a surprising number of students who stay a fifth year or go into one of our graduate programs and keep the same loginID) We still need to go through and look at all the users that are dummy accounts people have created and the accounts people have created for users outsideWFU. Some schools I've talked to just delete these, but that is scary as the grades are deleted when the user is deleted we need to be careful here! Also, I don't want
to generate a ton of work for Rich, so he needs to comment on my plan and let me know its doable!)
Alright, fire away with comments! Giz
H. David "Giz" Womack ITC Specialist III
Z. Smith Reynolds Library Wake Forest University PO Box 7777 Winston-Salem, NC 27109 Office-336.758.4314 Fax-336.758.8831