The meeting was called to order at 4:00 p.m. In attendance were Umit Akinc, Rhoda Channing, Allin Cottrell, Jay Dominick, Rick Matthews, and Michael Warren.
Jay presented a summary of the findings of the Lotus Notes specialists who had come to campus to address our problems with Notes Mail and the MTA translator. The Notes specialists could not assure us of adequate performance unless we were to abandon or disable many of the features that attracted us to Notes Mail in the first place. Jay recommended that Notes Mail be dropped as the campus standard.
The other committee members commended Jay and his staff for their diligence in working to resolve this matter. The committee decided to mail the faculty regarding this change. Jay will write a letter much like the one he sent the committee, which will describe the reasons for the decision and will relate how the migration to a new standard will occur. The committee will attach a cover letter endorsing the change and commending IS for their diligence and responsiveness. (Addendum from committee correspondence following the meeting: Allin and Jay will take the cover letter and explanation to the Dean's office. The Dean's office will distribute the letter to departments.)
Students will be informed in three ways:
Jay stated that those wishing to switch to Eudora 1.5.4 (included on the standard load), will be able to do so by calling the help desk. Jay reported that President Hearn would like all the campuses and schools to adopt a single mail client standard, and that a technical committee will be formed to recommend the new standard. Jay said that the committee would probably be made up of "techies," because so many of the key concerns are very technical in nature. The CIT members wished to be kept informed of the progress of this study.
The committee reached consensus on the following:
The committee decided that minutes should be considered approved if they provoke no comment within 48 hours after posting to the CIT listserv. Steve may post the minutes any time after that.